A. BRIEF HISTORY
The Stores Department is saddled with the responsibility of receiving and issuing of items. The hospital's Stores Department started in November 1955 under the supervision of Mr Oyekunle Hezekiah Ijaola who qualified as a storeman on 16th February, 1960 and became the Head of Stores Department. He served until 1990 when he retired as a Higher Stores Officer.
Mr Oyekunle Hezekiah Ijaola was succeeded by Mr Akintepede Solomon Olusanya who was appointed as a Ward Orderly in December 1965, and later converted to the post of Assistant Stores Officer in October 1982. Mr Akintepede spent 32 years in service before he retired and handed over to Mr R.K Fadiran, who was seconded to the Stores Department from the Administrative Department.
Mr Odesanya Ajasa took over from Mr R. K. Fadiran as a Stores Officer following the former's transfer of service from Psychiatric Hospital Management Board Yaba to Neuropsychiatric Aro Abeokuta in June 2001. He later retired as the Chief Stores Officer in January 2016 and handed over to Mrs R. I. Adeyemi who is the incumbent Head of Department.
B. OBJECTIVES
The objectives of the Stores Department are as follows:
To ensure uninterrupted supply of materials to various departments.
To prevent over stocking and under stocking of materials.
To check all materials in terms of quality and quantity.
To minimise storage cost.
To give specifications to suppliers based on end users' request.
C. SCOPE
The Stores Department comprises of three sections namely:
Main Store
Pharmacy Store
Food Store
I. MAIN STORE
This section serves as a Central Stores and also oversees the activities of other sections of the stores. Various items such as furniture, stationery, electrical items, medical equipment, automotive gas oil, general items e.t.c are received into the store.
The items are taken on charge via Store Receipt Voucher (SRV) and the Store in Transit Voucher (SIT) for the items purchased for immediate consumption. These items are thereafter issued to the end users on duly approved store document known as Store Issue Voucher (SIV) and Requisition Booklet.
II. PHARMACY STORE
This section receives and stocks drugs as well as other related items supplied to the hospital. The drugs and other items are issued to the Pharmacy Department both in Aro and Lantoro Annex on request through Store Issue Voucher (SIV) for patient's consumption.
III. FOOD STORE
This section serves as a custodian of raw food items. Its basically renders services to the Catering Department both at Aro and Lantoro Annex. It receives raw food items from the suppliers and donated items from Charity Organisations. These items are taken on Store Charge and later issued to the Catering Department both at Aro and Lantoro Annex, through Store Issue Voucher (SIV) for patients' consumption.
D. FUNCTIONS
To receive items into the store from various suppliers.
To safe keep stock items
To issue items purchased by the hospital
To write SIT for direct purchase items
To write SRV for onward processing at the Account Department
To reorder items that are out of stock
To input request and SRV's on GIFMIS platform